Corporate Houston X1 Administrative Assistant
  • Greet and assist visitors, answer and direct incoming calls, and provide general information.
  • Manage and maintain office supplies, including ordering and restocking as needed.
  • Organize and schedule meetings and appointments.
  • Maintain office files and records, both physical and electronic.
  • Draft and proofread documents, memos, and emails.
  • Handle and prioritize incoming and outgoing correspondence.
  • Assist in bookkeeping and financial record-keeping tasks.
  • Coordinate travel arrangements and itineraries.
  • Perform basic data entry and database management.
  • Assist with special projects and tasks as required.
  • High school diploma or equivalent; additional education or certification in Office Administration is a plus.
  • Proven experience as an Administrative Assistant or in a related role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Professional and friendly demeanor with strong customer service orientation.
  • Familiarity with office equipment, such as printers and fax machines.
  • Basic knowledge of bookkeeping and financial record-keeping.
  • Discretion and the ability to handle confidential information.
  • Adaptability and a willingness to learn new skills.
  • Strong multitasking abilities and the capacity to work in a fast-paced environment.
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When you bring additional fields into a conversion, Quickbase often finds inconsistencies. For example, say you're converting your Companies column into its own table. One company, Acme Corporation, has offices in New York, Dallas and Portland. So, when you add the City column to the conversion, Quickbase finds three different locations for Acme. A single value in the column you're converting can only match one value in any additional field. Quickbase needs you to clean up the extra cities before it can create your new table. To do so, you have one of two choices:

  • If you want to create three separate Acme records (Acme-New York, Acme-Dallas and Acme-Portland) click the Conform link at the top of the column.
  • If the dissimilar entries are mistakes (say Acme only has one office in New York and the other locations are data-entry errors) go back into your table and correct the inconsistencies—in this case, changing all locations to New York. Then try the conversion again.

Read more about converting a column into a table.